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Corporate Event Planning Services in Austin, TX

The Panacea Collective is Austin’s full lifecycle corporate event planning partner, co-founded by Lisa Hickey and Autumn Rich and backed by 50 years of combined team experience. We plan and manage every part of your corporate event, from venue sourcing and permits to budget, vendors, and entertainment, so nothing falls through the cracks.

Whether you are hosting a team-building retreat, a seminar, a holiday party, or an award ceremony, we start with an in-depth consultation to understand your goals, then build a customized plan covering every detail from theme integration to guest logistics.

Need help executing a specific event rather than planning the full lifecycle? Visit our corporate event production services page for conferences, executive summits, and product launches.

Event Strategy and Logistics

Venue Consultation and Sourcing

We evaluate both traditional and unconventional venues for accessibility, safety, capacity, and flow, then source the location that best fits your company’s objectives and budget.

Venue Permits

We handle all the permits and permissions your event needs, so nothing holds up your event day.

Budget Planning and Management

Our team examines every detail of your event and manages it within a budget that works for you, from initial estimate to final reconciliation.

Vendor Management

We bring long-standing relationships with dozens of trusted vendors across Austin, so sourcing, contracting, and day-of coordination stay in expert hands.

Guest Experience

Catering

From elegant sit-down dinners to lively receptions, we craft a menu and service experience that leaves a lasting impression.

Furniture Rentals

With over 50 years of collective expertise, we curate furniture and decor that fits your event’s ambiance, from lounge seating to statement pieces.

Accommodations and Guest Services

From hotel blocks and ride-share discounts to registration and VIP hospitality, we make sure every guest feels valued from arrival to departure.

Design, Production, and Entertainment

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Venue Design and Decoration

From themed event design to branded staging, our full-service design team builds a space that reflects your company’s identity.

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3D Rendering

See your event before it happens with photo-realistic 3D renderings and engineering schematics.

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Luxury Entertainment

Our industry connections secure top-tier talent and negotiate favorable contracts, handling every detail from booking to post-event logistics.

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Space Planning

We plan every event space for optimal flow and safety, from cocktail hour through the final toast.

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Virtual Event Production

We manage the full technical build for virtual and hybrid events, from platform selection to flawless live execution.

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Staging, Lighting, and AV

We manage the full technical spectrum, staging, lighting, audio-visual, and program cadence, down to the millisecond, for single-room events and multi-stage productions alike.

Let’s Plan Something Extraordinary.

Start Your Event Plan!

What Our Clients Say

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See more reviews on our Google Business Profile

Types of Corporate Events We Plan

Corporate meetings, trade shows, annual functions, virtual events, networking events, team building events, seminars, holiday parties and galas, product launches, and fundraising events.

Why Hire Us as Your Corporate Event Planner

Our co-founders, Lisa Hickey and Autumn Rich, have spent their careers producing events for clients across the country, and that experience shows in every plan we build. We bring flexibility, up to date technology, and a genuine love of the work to every event, big or small.

Serving Austin and Surrounding Areas

Based in Austin, we plan corporate events throughout Central Texas, including

Not seeing your city? Reach out, we plan events across Texas and beyond.

Frequently Asked Questions

A corporate event planner is responsible for coordinating and executing all aspects of corporate events, seeing it from start to finish. This not only allows you to have a more expertly crafted event, but it also allows you more time to focus on other important things.
A lot goes into organizing events. This includes establishing budgets, selecting venues, coordinating logistics, and executing the event according to the plan. Each detail must be carefully planned and may vary depending on the specific type of event you are having.
To plan a successful corporate event checklist, you have to define your objectives, set a budget, decide on a date and location, select a vendor, develop a detailed program, and coordinate logistics. You may also have to set a plan to promote the event and manage registrations. It may be beneficial to talk with your team members and receive their feedback, as well.
Depending on the scope and complexity of the event, corporate event planners may charge a flat per-event fee that usually aligns with a certain percentage of the cost of the event, or they may charge an hourly fee. Different services and planners may charge different amounts.
The cost of planning a corporate event can vary drastically depending on factors such as the event's size, complexity, location, duration, and other specific requirements. It may be best to contact the business ahead and request a quote or additional information.
Small, simple events may take weeks, or even just days to plan. Larger events can often take months to fully prepare for. Regardless, it is best to plan for events ahead of time to make sure it all comes together and is executed smoothly.
Studies show most organizations spend $100 or less per employee for each corporate event. More than half of these organizations schedule between 1-5 events per year. Spending may vary depending on the event, business, and total amount of planned attendees.

Let’s Plan Your Next Event

Planning a corporate event well means nothing gets left to chance, from the venue contract to the last guest gift. Panacea Collective brings decades of relationships, a steady hand under pressure, and genuine care for getting every detail right. If you need production support for a specific event day rather than full lifecycle planning, visit our corporate event production page instead.

Let's start planning!

Ready to Plan Something Extraordinary?

Tell us your vision, and our team will handle every detail, from the first consultation to the final guest departure.
Schedule Your Free Consultation